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Privacy Policy

Last updated: 25th November 2025

This Privacy Policy explains how Anna Treasure Portraits ("we", "us", "our") collects, uses, stores, and protects your personal information when you visit atportraits.com make an enquiry, or book photography services.

We are committed to safeguarding your privacy and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Business Name: Anna Treasure Portraits
Website: www.atportraits.com
Owner: Anna Treasure
Business Address: 24A Tunbridge Road
Email: info@atportraits.com
Phone: 07786 058 068

We act as the Data Controller for your personal information.

2. Information We Collect

We may collect and process the following types of personal data:

Information you provide to us:

  • Name

  • Email address

  • Phone number

  • Postal address (if needed for artwork delivery)

  • Enquiry details

  • Booking and session details

  • Payment information (processed securely via third-party providers)

  • Signed contracts or model releases

Information automatically collected:

  • IP address

  • Browser type and version

  • Pages you visit and time spent on the Website

  • Cookies and tracking data (see Cookie Policy)

Sensitive personal data:

We do not intentionally collect sensitive categories of data through the Website.
If sensitive information arises during your photoshoot (e.g., medical considerations), it will only be used with your explicit consent.

3. How We Use Your Information

We use your information to:

  • Respond to enquiries

  • Manage bookings and consultations

  • Deliver photography services

  • Process payments

  • Send confirmations, updates, and agreements

  • Deliver artwork and digital files

  • Improve our Website and services

  • Comply with legal obligations

We do not send marketing emails unless you have explicitly opted in.

4. Legal Basis for Processing

We rely on the following lawful bases under UK GDPR:

  • Contract: To provide photography services and manage bookings.

  • Consent: For marketing communications and optional information you choose to provide.

  • Legitimate interests: To improve services, prevent fraud, and operate our business.

  • Legal obligation: To comply with accounting, tax, and other legal requirements.

5. Sharing Your Information

We only share your personal data when necessary, including with:

  • Professional printing labs and suppliers (for artwork orders)

  • Trusted third-party service providers (e.g., payment processors, scheduling tools)

  • Legal or regulatory authorities when required by law

We never sell or trade your personal information.

6. Data Security

We take appropriate technical and organisational measures to protect your data from:

  • Unauthorised access

  • Loss or theft

  • Alteration or destruction

Your payment information is handled securely by third-party providers and is never stored on our systems.

7. Data Retention

We retain your personal data only as long as necessary for:

  • The purposes outlined in this Policy

  • Legal compliance (e.g., accounting records kept for at least 6 years)

  • Long-term client relationships (e.g., maintaining backups of purchased images)

You may request deletion of your information at any time, subject to legal requirements.

8. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data

  • Correct inaccurate information

  • Request deletion (“right to be forgotten”)

  • Restrict processing

  • Object to processing

  • Withdraw consent at any time

  • Request data portability

To exercise your rights, contact us at [Insert Email].

9. Cookies and Tracking Technologies

This Website uses cookies to:

  • Improve user experience

  • Analyse website performance

  • Manage preferences

For full details, please see our separate Cookie Policy.

You can manage your cookie preferences through your browser settings.

10. Third-Party Links

Our Website may contain links to third-party sites.
Once you leave our Website, we are not responsible for the privacy practices of those sites.

11. Children’s Privacy

We do not knowingly collect data from individuals under 16 without parental consent.

12. Changes to This Privacy Policy

We may update this Policy from time to time.
The updated version will always be posted on this page with a revised date.

By continuing to use the Website, you accept any changes.

13. Contact Us

If you have questions about this Privacy Policy or wish to exercise your data rights, please contact us:

Email: info@atportraits.com
Phone: 07786 058068
Address: 24A Tunbridge Road, Southend-on-Sea, Essex SS2 6LT

This Privacy Policy is a general template and should be reviewed by a legal professional to ensure full compliance with UK law and your business needs.

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